Advanced Selling Unit Configuration

Selling units can be highly configurable and, in some cases, complex. This guide explains how each selling unit setting affects Autocalc behaviour, helping you fine-tune pricing to suit your business rules.

New selling units can be created via:
Setup > Item Related > Selling Units > + New Selling Unit

All time span settings work in conjunction with the Hire Dates on a sales record.

HirePOS will use:

• Hired From / Hired To dates if they exist

• Otherwise, Booked From / Booked To dates

The name of the selling unit as seen by users and customers.
For example, a daily rate would typically be named Day.

Defines how long a single selling unit represents, based on the selected interval (for example, 24 hours = 1 Day).

Determines whether the timespan is measured in Hours, Days, or Weeks.

Recommendation: Use Hours wherever possible for greater accuracy.

When enabled, Autocalc charges based on unique calendar days rather than elapsed time.

Example:

• Hire starts on the 5th at 12:00 pm

• Returned on the 6th at 9:00 am

With Calendar Day enabled → 2 Days charged
Without it → 21 hours, which may result in 1 Day charged

Forces Autocalc to always charge at least this many units, regardless of hire duration.

Allows Autocalc to move up to a higher-level selling unit if available.

Example:
If an item has both Day and Week pricing:

• Setting a Maximum of 3 Days will cause Autocalc to jump to the Week rate early, even if the hire is less than 7 days.

If no higher unit exists, Autocalc does nothing.

Adds a buffer before an additional unit is charged.

Example:
With a 24-hour Day rate:

• No grace period → 2 days charged immediately after 24 hours

• 6-hour grace period → next day is only charged after 30 hours

This provides customers with reasonable return flexibility.

Causes Autocalc to ignore 48 hours across Saturday and Sunday.

Causes Autocalc to ignore 24 hours for each Sunday.

⚠️ Do not enable both Exclude Weekends and Exclude Sundays, as this would ignore 72 hours.

Used with Exclude Weekends / Sundays.
Prevents weekend exclusions from applying during the first week of hire.

These settings allow partial charging of a selling unit using decimals.

Example:
Instead of charging a full week, you may charge 1.14 × Week for a shorter hire period.

Controls how many decimal places Autocalc calculates and displays.

Recommendation: Avoid more than 2 decimal places to reduce rounding issues when exporting to accounting software such as Xero.

Forces Autocalc to round up or down to the nearest configured interval.

Example:

• Round to nearest 0.5 + Round Up

• Result will always round up (never down)

Rounds results to the nearest 0.5 increment.

Rounds results to the nearest 0.25 increment.

Designed for 5-day week units.
Each day is treated as 0.2 of a week, ensuring even distribution.

Allows Autocalc to return values below 1 unit.

By default, selling units have a minimum of 1 Qty / Unit unless this is enabled.

If the selling unit is meter-based, enable Meter Unit? on this tab.

Always charges at least this many units, regardless of meter usage.

Only begins charging once meter usage exceeds this value.

Multiplies the Meter Excess value by the number of hire days.

Example:

• Meter Excess = 100

• Hire duration = 7 days

Autocalc will only charge once usage exceeds 700.

For detailed, real-world examples, refer to the following guides:

• Creating a Meter Minimum charge
  https://docs.hirepos.com/en/articles/2326977

• Meter Excess Charges
  https://docs.hirepos.com/en/articles/2326913

• Meter Excess Charges (per Day)
  https://docs.hirepos.com/en/articles/2326849

• “Blade Wear” metered unit
  https://docs.hirepos.com/en/articles/2305729

Settings in this tab apply to specialised scenarios. Where applicable, dedicated help guides are linked.

Designates this selling unit for damage charges.
https://docs.hirepos.com/en/articles/2306625

Marks this unit for charging on-site services.

Forces End-of-Month rollover to use whole weeks only (for example, 4 Weeks instead of 4.4 Weeks).

Triggers the Selling an Item screen when this unit is used.
https://docs.hirepos.com/en/articles/2304257

Assigns the selling unit to a delivery Zone, used for zone-based delivery pricing.

Controls which selling units Autocalc can combine or transition between.
This setting significantly affects pricing behaviour.
https://docs.hirepos.com/en/articles/2306945

Used when exporting transactions to accounting software.