Meter Excess Charges Per Day

In this guide, we will walk you through the process of setting up and calculating meter excess charges in HirePOS for vehicle hire invoices.

When charging excess meter usage on a per day basis, the invoice will typically have one line for the vehicle hire at a "Day" rate (e.g., $100 per day) and another line to charge the excess meter usage on a "Per Km" basis (e.g., 50km excess).

The system calculates the excess by multiplying the number of days by the "Meter Excess Per Day" as per the Selling Unit settings for the second invoice line. For example, if a customer's meter usage is 450km for a 4-day hire with a 100km excess per day, the excess charge would be 50km at a rate of $1.00 per km.

Ensure the vehicle hire item is set as a "Metered" item by checking the Metered box in the item settings.

Create a Selling Unit for the excess charge, e.g., "Excess Km," by setting up the unit as a Meter Unit with the desired Meter Excess value per day.

Create a new item for the excess charge, e.g., "100km Excess Per Day (per km)," and link it to the previously set up Selling Unit for excess charges.

When creating an invoice, add the metered vehicle item for the hire period and charge the hire at the Day rate. Add the excess charge item for the metered usage, and input the meter readings to calculate the excess charge automatically.

By following these steps, you can accurately calculate and charge meter excess for vehicle hires in HirePOS.