The Maintenance Module in HirePOS is designed to help you efficiently manage and track all service, maintenance, and repair activities for your equipment. With this module, you can easily record key details such as service dates, meter readings, costs, and inspection outcomes, ensuring a complete and accurate maintenance history for each item.

This guide will walk you through activating the Maintenance Module, setting up user permissions, and leveraging key features like Maintenance Records, Inspection Checklists, Meter Readings, Onsite Services, and Test & Tag.

To enable the maintenance module in your system, follow these steps:

1. From the menu strip at the top, navigate to Setup > Preferences > Modules.

2. Check the box next to Maintenance.

3. Click on Save Changes to confirm the activation.

After activating the maintenance module, you need to grant access to specific users. Here's how you can set user permissions:

1. From the menu strip at the top, go to Setup > Preferences > Users.

2. Select the User you want to grant access to the maintenance module.

3. Click on the Permissions sub-heading to expand the section.

4. Make sure the Allow Maintenance checkbox is ticked.

5. If you had to check the box, remember to click Save Changes at the bottom right corner.

6. Ask the user to log out and in again if they cannot see the Maintenance menu at this stage.

Maintenance records in HirePOS allow you to track the service, maintenance, and repair history of your items. By recording maintenance activities, you can log crucial details like service dates, costs, and other related information. Whenever you perform work on an item—whether it's a routine service or a repair—recording it in the system ensures you maintain an accurate and complete history.
For more details on Maintenance Records, visit: https://docs.hirepos.com/en/articles/2302337

Within the Maintenance Module and HirePOS in general, Inspection Checklists provide tools for general routine inspections, safety checks, and quality assurance.

Read more about Inspection checklists here: https://docs.hirepos.com/en/articles/2304577

In HirePOS, you can manage items billed based on meter usage, such as vehicles or equipment that require tracking for service or billing after specific usage milestones. Metered items can be configured to record usage and charge customers accordingly, whether the distance travelled or hours operated.

Learn more about Meter Readings here: https://docs.hirepos.com/en/articles/2304705

The On-Site Service Scheduling feature in HirePOS is designed to streamline the management of regular and recurring services while an item is on hire.

More information on Onsite services is available here: https://docs.hirepos.com/en/articles/2304769

The Test & Tag feature allows you to conduct Pass/Fail checks for your items and keep track of their Test & Tag status. Read about Test & Tag in detail via the following link: https://docs.hirepos.com/en/articles/2304833

Pricing for the Maintenance Module varies depending on what package you are using. See the HirePOS pricing page for more info: https://www.hirepos.com.au/pricing.html.

Also, see the Additional User Pricing guide: https://docs.hirepos.com/en/articles/2322817