In HirePOS, you can manage items billed based on meter usage, such as vehicles or equipment that require tracking for service or billing after specific usage milestones. Whether the distance travelled or hours operated, metered items can be configured to record usage and charge customers accordingly. This guide will walk you through configuring and managing metered items in HirePOS.

Meter readings can be recorded in several places in the system:

• On the Invoice screen when dispatching and returning an item

• When entering a Maintenance Record (Maintenance > Maintenance Records)

• When completing an Inspection checklist (Maintenance > Inspection Checklists)

• When performing a specific Meter Reading via Maintenance > Meter Readings

  • You can use this method if you want to add in the metered hours for an item without having to book in a service/job. As long as "Metered" checkbox is ticked for an item, it will appear in the drop-down on that screen

• Automatically daily if you have integrated with a compatible GPS Tracking service

In situations where a meter is replaced and reset back to zero, the Next Service reading needs to be flagged in a new Maintenance Record for the item. This can be done using the New Meter (Replace Faulty) option from the Options menu.
See the New Meter (Replace Faulty) guide for more info.

To view the current meter value, and all historical readings for a given item, navigate to Maintenance > Meter Readings from the main menu. You can select your item, see its current status and historical readings, and record a new 'current' reading here.

If you have integrated with a compatible GPS service, you can also retrieve the current live metere reading at the click of a button.

To designate an item as a Metered Item, follow these steps:

1. Go to Setup > Items and select the item

2. Click on the Configuration section below.

3. Check the Metered checkbox.

4. Save your changes.

When the item is marked on-hire in the invoice screen, you will be prompted to enter the Metered From value. Upon return, you will also need to fill in the Metered To.

Configuring charges based on meter readings involves creating a new Selling Unit and specifying the charge per meter unit. Here's how:

1. Create a new Selling Unit and navigate to the Metered tab.

2. Check the Meter unit checkbox.

3. Edit the metered item, go to the Rates/Prices tab, add the new metered unit, and set the charge per meter unit.

When adding a metered item to an invoice, you will be prompted to fill in the Metered To upon return. To enable HirePOS to automatically calculate the charge unit, follow these steps:

1. Click on the Meter readings option above the item lines.

2. Verify the Meter From and Meter To values.

3. Use the Copy meter usage to dropdown to select the metered item for charge calculation.

4. Save changes to apply the automatic calculation based on your Selling Unit settings.

Excess charges based on meter readings can be configured for scenarios like charging per kilometre after a certain threshold. Here's an article with more info: https://docs.hirepos.com/en/articles/2326913