The integration of Pin Payments with HirePOS offers a streamlined solution for businesses to accept card payments efficiently. This document provides an overview of the benefits, setup procedures, and key considerations for utilizing Pin Payments within the HirePOS system.

Pin Payments presents a competitive fee structure of 1.75% on both received and refunded transactions, with no charges applied to pre-authorizations that are released back to customers. By integrating Pin Payments with HirePOS, payment records are automatically generated within the system, which eliminates the need for manual data entry and simplifies the bank reconciliation process. This integration ensures that funds are received promptly, avoiding delays typically associated with traditional bank transfers.

For comprehensive information regarding specific features and setup instructions, please refer to the following articles:

• Set up Pin Payments

• Pin Payments via Email

• Pre-Auth with Pin Payments

Additionally, the following section discusses card surcharging, a feature that allows for extra charges on sales records when customers opt to pay by card. This feature is applicable for email sales records, in-person payments, and online store transactions. It is important to note that surcharges do not apply to invoices that are exported to external accounting systems.

When setting up a Card Surcharge item, ensure that the following requirements are met:

• Must be a Non-Stock item

• Must have a Non-time based Selling Unit

• Must not be a percentage charge item

To create a Card Surcharge item, follow these steps:

1. Navigate to Setup > Items

2. Click on New Item

3. Provide a Description and set the Item Type to Misc

4. Enable Non-Stock in the Configuration pane

5. Set the unit and save changes

To activate surcharging via the Pin Payments API, follow these steps:

1. Navigate to Setup > Preferences > Accounting Integration & Other API's > Pin Payments

2. Check the Enable Surcharging box

3. Select the Card Surcharge item as the Surcharge % Item

4. Enter Surcharge (%) and/or Fee ($) values

It is crucial to ensure that you are utilizing the Pin Payments API for surcharging rather than the Payment Link. It is advisable to test surcharges by creating a sample booking and verifying the surcharge amount prior to full implementation.

By leveraging the integration of Pin Payments with HirePOS, businesses can significantly enhance their payment processing efficiency and ensure seamless transactions with their customers.