Percentage Calculation Items
Percentage Calculation Items automatically calculate a charge or discount as a percentage of other items on the same quote, booking, or invoice.
Common uses include Damage Waiver, environmental levies, service fees, and promotional discounts.
Setting Up a Percentage Calculation Item
Go to Setup > Items and click + New Item.
Enter an item Description and Code.
Select a non-hire Item Type, such as Misc.
Expand Configuration and check Non Stock.
Open Rates/Prices and add the Each selling unit
In Rates/Prices, click the :: menu beside the Each unit and select Percentage Calculation.
This opens the Charge % Calculation screen.
Percentage Calculation Settings
Charge %
Enter the percentage to apply.
For example, 10 adds a 10% charge, while -10 applies a 10% discount.
Discounted or Normal Retail Price
% of Discounted Price: Calculates from the selling prices after discounts.
% of Normal Retail Price: Calculates from the original retail prices, ignoring discounts.
For example, if an item normally costs $100 but is discounted to $80, a 10% charge would be $10 based on Normal Retail Price or $8 based on Discounted Price.
These options apply when calculating on the normal sales record screen. For EOM Rollover or Scheduled Billing, use % of Discounted Price where the charge must be recalculated each billing period.
Tax Exclusive or Tax Inclusive Amount
Choose whether the calculation uses:
% of tax Exclusive amount: The price excluding tax.
% of tax Inclusive amount: The price including tax.
This determines the amount from which the percentage is calculated. It is separate from whether the final calculated charge is entered as Sell Ex or Sell Inc.
Which Items Are Included?
Setting | Calculation basis |
|---|---|
% of previous line item | The last preceding ordinary item line, excluding package component lines |
% of all Hire items | All hire item lines on the sales record |
% of ALL items | All ordinary item lines, including non-hire charges and other percentage-calculation items |
% of previous line item is useful when a percentage applies to a particular item. Place the percentage item directly below the item it relates to.
% of all Hire items is generally recommended for a Damage Waiver or another charge based on hire value.
% of ALL items includes non-hire charges and can also include other percentage-calculation items. Use this option carefully when combining percentage-based charges or discounts.
Where to Insert the Calculated Amount
Choose one of the following:
Insert calculated amount in Sell Inc
Insert calculated amount in Sell Ex
HirePOS calculates the corresponding inclusive or exclusive amount using the percentage item's tax code.
In most cases, select the same tax basis for the calculation and the output.
Click Save Changes when finished.
Using Percentage Calculation Items on Sales Records
Once configured, the item can be added to quotes, bookings, and invoices like any other item.
When editing a sales record, HirePOS recalculates percentage items as relevant item prices, quantities, and discounts change.
Because the price is calculated automatically, change the configured Charge % rather than applying a separate discount directly to the percentage item.
Using Multiple Percentage Calculation Items
If you use several percentage-calculation items on the same sales record, consider which charges each calculation includes.
For example, % of ALL items can include the value of another percentage-calculation item. This can affect the amount charged when multiple percentage items are present.
Where separate percentage charges should each relate only to hire charges, use % of all Hire items with non-hire percentage items.
For EOM Rollover or Scheduled Billing, use one percentage-calculation item that carries forward and recalculates on each invoice. Contact HirePOS Support if your ongoing billing requires multiple percentage-based charges.
Percentage Calculations and EOM Rollover
For a non-hire percentage-calculation item, the EOM RollOver Item checkbox under Setup > Items > Configuration controls whether the item is carried forward.
Unchecked: The percentage item stays on the original invoice.
Checked: The percentage item carries forward to subsequent invoices and can be recalculated for each billing period.
For a recurring percentage charge, use a single non-hire, Non Stock item configured as % of all Hire items and % of Discounted Price.
The % of previous line item method is best suited to ordinary sales records. For ongoing EOM billing, % of all Hire items is generally the more suitable calculation basis.
See EOM Rollover & Damage Waivers for details.