Damage Waiver Items (% calculation)

In the rental industry, offering a Damage Waiver can be a valuable service to protect equipment and streamline compensation processes. This guide will walk you through the steps to set up and configure a Damage Waiver item in Hirepos, making it easier to automate the process and ensure accurate calculations.

To create a Damage Waiver item in Hirepos, follow these steps:

1. From the menu strip at the top, navigate to Setup > Items.

2. Click the + New Item button to create a new item.

3. Enter a Description (e.g., Damage Waiver) and a Code (e.g., 'DW').

4. Select an Item Type that is non-hire, such as Misc.

5. In the Configuration section, check the Non Stock checkbox.

6. In the Rates/Prices tab, select Each unit in the Unit column and ensure the Sell Ex and Sell Inc columns are entered as 0.00.

7. Click the Save New button to save the new item.

After creating the Damage Waiver item, configure the percentage calculation by following these steps:

1. In the Rates/Prices tab of the Damage Waiver item setup, click the :: popup menu button next to Each unit.

2. Select the Percentage Calculation option.

3. Enter a Charge % (e.g., 12) and choose the relevant calculation parameters.

4. Select which items the percentage is calculated on based on your preferred method.

5. Click Save Changes to apply the settings.

If you choose the % of previous line item method, follow these steps to set the Damage Waiver item as a companion:

1. In the Setup > Items list, search for an item that DW applies to and edit it.

2. In the Item setup details screen, navigate to the Companions tab.

3. Add the DW item to the grid and check the Required box.

4. Click Save Changes to confirm the setup.

For the % of all Hire items and % of ALL items methods, you can make the Damage Waiver item an auto-add item by following these steps:

1. In the Damage Waiver item setup, go to the Auto Add section at the bottom of the Rates/Prices tab.

2. Choose the Auto Add Item (As Last Item) option and click Save Changes.

By setting the Damage Waiver item as an auto-add item, it will automatically be included in new sales records, saving time and ensuring consistency.

When using Damage Waiver with EOM Rollover, consider the following scenarios:

• Fixed Charge: Charge Damage Waiver on the first Invoice only based on the initial agreed hire period.

• Variable Charge: Charge Damage Waiver on each Invoice and recalculate as amounts are adjusted.

To exempt specific customers from the Damage Waiver, follow these steps:

1. Go to Setup > Preferences > Sales and select the Damage Waiver item.

2. Save the changes and then navigate to Setup > Customers.

3. Edit the customer, go to the Discounts tab, and check the No Damage Waiver checkbox.

There are two methods to exempt items from the Damage Waiver:

1. Previous Line Method: Add the Damage Waiver item as a companion to the hire item.

2. Misc Item Method: Use a standard 'All Hire Items' Damage Waiver item and set up a Misc/Non-stock item with the real hire rate.

By following these steps, you can efficiently set up and manage Damage Waiver items in Hirepos, ensuring accurate calculations and streamlined processes for your rental business.