Converting Supplier Pricelist Items to Stocked Items

Supplier Pricelist items added to a Purchase Order can be converted into stocked items in HirePOS. This creates the item in your inventory and links the Purchase Order line to the newly created item.

From a Purchase Order, use the Show 'Supplier Pricelist' items option to view Supplier Pricelist items on the order that have not yet been linked to stocked items.

From here, select the option to Convert to 'Stocked' item to open the Supplier Pricelist Items conversion screen.

1. Select the Item Type that the new stocked items should be assigned to.

2. Use Select for conversion to choose the Supplier Pricelist items you want to convert. You can also use Select All for conversion to this Item Type to select or clear all displayed items at once.

3. Review the details shown for each item:

   • Supplier Code — The existing supplier item code.

   • Item Code — The code that will be assigned to the new stocked item. HirePOS automatically suggests the next available numeric item code, but this can be changed.

   • Description — The item description from the Purchase Order.

   • Cost Ex — The cost excluding tax.

   • Cost Inc — The cost including tax.

4. Click Convert Items to complete the conversion.

The Item Type is required before the conversion can proceed.

For each selected Supplier Pricelist item, HirePOS creates a new stocked item using the selected Item Type and the details from the Purchase Order. The supplier is also assigned as the item's Preferred Supplier.

The corresponding Purchase Order line is then updated to reference the newly created stocked item.

Each Item Code must be unique. If you attempt to convert a Supplier Pricelist item using an Item Code that already exists, the item will not be converted and HirePOS displays a message identifying the Supplier Code and duplicate Item Code.

Change the Item Code to a unique value before attempting the conversion again.