Purchase Orders

To create a new Purchase Order in HirePOS, follow these steps:

1. Access the Purchase Orders section under Expenses > Purchase Orders.

2. Click on either New Order or New Quote to generate a new record.

3. Select the Supplier from whom the goods are to be ordered.

4. Ensure the Order Date is correct.

5. Add line items to the Purchase Order, including Quantity and Price.

6. Save the Purchase Order upon completion.

Supplier Pricelist items can be imported and added to Purchase Orders. Here's how you can handle Supplier Pricelist Items:

• Click on a cell in the Code column to display the Items dropdown list.

• Click on the Show 'Supplier Pricelist' items link to view and add these items.

• To convert a Supplier Pricelist item to a 'stocked' item, click on the cell to the left of the Code and select Convert to 'Stocked' item.

When items are received, follow these steps to mark them as received in HirePOS:

1. Click the Receive Order button on the right side of the screen.

2. Tick the checkboxes next to Qty Received to mark items as received.

3. Enter the supplier Delivery Docket number and Supplier Invoice number.

4. Click Receive Items to mark the items as received.

If you are ordering from overseas suppliers, you can create Purchase Orders in different currencies. Populate the Foreign Currency field with the currency code and enter the Exchange Rate to calculate the Purchase Order value in your local currency.