HirePOS can use GPS latitude and longitude coordinates for deliveries in several ways:

• Use coordinates instead of a street address for a delivery location.

• Record the driver's location when they complete a delivery using the HirePOS mobile Delivery Schedule.

• Insert the current location as a Google Maps link in a delivery note.

These options can be useful for construction sites, rural properties, event locations, equipment drop points, or anywhere a normal street address does not accurately identify the required location.

Delivery latitude and longitude are primarily stored against the invoice in the background. HirePOS can then use these coordinates for features such as map links and delivery information.

The coordinates can also be exposed on custom reports and document templates, including tax invoices, delivery dockets, quotes, bookings and similar documents.

For example, a custom template could display the coordinates or turn them into a clickable Google Maps link on a PDF sent to a customer or driver. This allows the stored GPS information to be used in a variety of custom workflows.

Contact HirePOS Support if you would like latitude and longitude added to a report or document template. Customisation fees may apply.

You can enter GPS coordinates directly into the delivery Location/Address field instead of a street address.

1. Find the latitude and longitude for the location. For example, in Google Maps you can right-click a location and select the coordinates shown.

2. Enter the coordinates into the delivery Location/Address field in this format:
   -27.4698, 153.0251

3. Leave the City, State and Postcode fields blank.

Leaving the other address fields blank is important. Combining coordinates with City, State or Postcode information can cause mapping services to interpret the location incorrectly.

You can also save coordinates as the customer's address and use the Use Customer Billing Address option in the Delivery/Pickup Details to copy them to a job.

HirePOS can record the driver's current latitude and longitude when they complete a delivery from the mobile Delivery Schedule.

To enable this:

1. Go to Setup > Preferences > Delivery/Pickup Schedule.

2. Enable Record driver location (lat/long) on delivery completion.

3. Save your changes.

When the driver completes a delivery through the supported mobile Delivery Schedule workflow, their device will request its current location. If successful, the coordinates are saved against the invoice.

Where coordinates have been recorded, a Lat/Long link is available from the Delivery/Pickup Schedule and mobile delivery details. Selecting this link opens the location in Google Maps.

The driver's phone or tablet must allow location access for HirePOS in the browser.

If location access is denied, unavailable or times out, the delivery can still be completed, but the driver's coordinates will not be recorded.

This feature records location when completing a delivery. It does not record the driver's location when completing a pickup.

If your workflow uses the separate delivery item check-off process, the driver's GPS location may not be recorded when the delivery is completed through that process.

The Delivery Schedule also provides an Insert Drop Pin option when adding a note.

This uses the device's current location and inserts a Google Maps link into the note. It can be useful for recording information such as:

• where equipment was left on a large site

• a site entrance or access point

• an unusual delivery or collection location

A drop pin saved in a note is separate from the Delivery Latitude and Longitude stored against the invoice. It records a map link as part of the note rather than setting the invoice's delivery coordinates.

A Lat/Long link indicates that latitude and longitude coordinates are stored against the invoice.

Coordinates can be associated with an invoice in more than one way, including GPS captured during mobile delivery completion and address-based location processes. Coordinates can also carry across in some duplicated or rolled-over records.

For this reason, the presence of a Lat/Long link should not always be treated as proof of the driver's location at the time of delivery.

If you specifically need the driver's location at completion, enable Record driver location (lat/long) on delivery completion and use the supported mobile Delivery Schedule completion workflow.