This document provides an overview of Group Codes and their application in future bookings, as well as the distinction between Group Codes and Cross Hire reports. Understanding these concepts is essential for effective asset management and reporting within the hire industry.

Group Codes are primarily utilised for future bookings when the specific Item Code (asset number) that will be hired is not yet determined. These codes serve as a master record, allowing items within the group to automatically share common attributes. This functionality simplifies the management of similar and interchangeable items.

Consider a scenario involving a group of 100 interchangeable forklifts. In this case, 80 of the forklifts are owned by the hire business, while the remaining 20 are sourced from various external cross-hire suppliers. Each of these external suppliers may have different cost percentages or unit-based costs associated with their forklifts. Consequently, any cross-hire attributes must be established at the individual Item Code level for each item within the group, rather than at the group level.

Cross Hire reports are generated based on actual hires, which necessitate the selection of an individual Item Code when an item is dispatched. It is important to note that Cross Hire reports do not include data related to Group Codes. This distinction is crucial for accurate reporting and analysis of hired items.

• Group Codes facilitate future bookings by allowing for the grouping of similar items.

• Cross Hire reports require individual Item Codes and do not report on Group Codes.

• Attributes for cross-hired items must be set at the individual item level.

For further information on managing Group Codes and Cross Hire reports, please refer to our detailed documentation or contact our support team.