Promotional Discounts
You can create an automatically calculated promotional discount in HirePOS using a Non Stock percentage-calculation item with a negative percentage.
For example, a promotional item configured at -25% of all Hire items can apply a 25% discount to hire charges on new quotes, bookings, and invoices.
Create a Promotional Discount Item
Go to Setup > Items and click + New Item.
Enter a description, such as Promotional Discount, and an item code, such as DISC-25.
Select a non-hire Item Type, such as Misc.
Expand Configuration and check Non Stock.
Open the Rates/Prices tab.
Select Each in the Unit column.
Set Sell Ex and Sell Inc to 0.00.
Click Save New.
Configure the Percentage Discount
In Rates/Prices, click the :: menu beside the Each unit.
Select Percentage Calculation.
Enter a negative Charge %, such as -25 for a 25% discount.
Select % of all Hire items to apply the discount to hire charges only.
Select % of Discounted Price or % of Normal Retail Price, depending on whether the promotional discount should use existing discounted prices or original retail prices.
Choose % of tax Exclusive amount or % of tax Inclusive amount.
Select the corresponding Insert calculated amount in Sell Ex or Sell Inc option.
Click Save Changes.
The negative percentage produces a discount line that reduces the sales record total.
Automatically Add the Discount to New Sales Records
Open the promotional discount item.
Go to Rates/Prices > Auto Add.
Select Auto Add Item (As Last Item).
Click Save Changes.
The promotional discount will now be included automatically when new sales records are created.
When the promotion ends, return to the item's Auto Add settings and turn off automatic addition. This prevents the item from being included on subsequent new records.
Removing the Auto Add setting does not remove promotional discount lines already present on existing records.
Using Promotional Discounts with Other Percentage Charges
A promotional discount can be used alongside other percentage-calculation items, such as Damage Waiver.
When several percentage items are present, choose their calculation bases carefully.
For example, using % of all Hire items with non-hire percentage items keeps each calculation based on hire charges rather than on another percentage charge.
Avoid combining multiple % of ALL items percentage calculations, as the charges can contribute to one another's calculation.
For long-term hires using EOM Rollover or Scheduled Billing, use only one percentage-calculation item configured for ongoing recalculation. If you need both recurring Damage Waiver and promotional percentage discounts on the same rollover chain, contact HirePOS Support for setup guidance.
For further details, see Percentage Calculation Items.