Xero Tracking Categories
In Xero, the "Tracking Categories" feature allows for a secondary categorisation of Income & Expenses, complementing the Chart Of Accounts. This guide will walk you through setting up Tracking Categories in HirePOS to align with Xero. Note that to set up Xero tracking categories in Xero, go to Accounting > Advanced > Tracking categories.
Set up Tracking Categories in HirePOS
To begin, you can establish tracking categories in HirePOS against Items or Branches. When tracking is configured for an item, it takes precedence over Branch tracking.
Go to Setup > Preferences > Accounting Integration & Other API's.
Click on the Accounting Integration option.
Ensure that Xero is selected as your accounting software.
Click on the Xero Tracking Categories link at the bottom of the page, which will navigate to the Tracking List page.
Add new or edit tracking categories to match Xero, ensuring that the Tracking category name and Category option correspond exactly to those in Xero.
Assign Tracking to Items
To assign tracking to Items in HirePOS:
Go to Setup > Items.
Choose an item to edit.
Click the +/- icon next to the Category field label.
Select an option from the Xero Tracking Category dropdown.
Assign Tracking to Branches
Lastly, you will assign tracking to Branches in HirePOS:
Go to Setup > Branches.
Select a branch to edit.
Choose an option from the Xero Tracking Category dropdown.
By following these steps, you can seamlessly integrate Xero with HirePOS, ensuring accurate tracking and reporting in your accounting processes.