Enabling the Accounting/Bookkeeping module in HirePOS allows users to access the Expenses menu, which offers additional functionalities beyond the standard Orders menu.

To enable the Bills/Expenses menu, follow these steps:

1. Navigate to Setup.

2. Select Preferences.

3. Click on Modules to activate the Accounting/Bookkeeping module.

Once the Accounting/Bookkeeping module is activated, the menu will automatically change from Orders to Expenses, providing you with enhanced options for managing your financial transactions.

To enter a new bill or expense, follow these steps:

• From the main menu, go to Expenses > New Bill or Expenses > New Expense.

• Choose the Expense Type as either Pending Expense or Expense Paid.

• Select the supplier for the expense. You can create a new supplier on the fly if needed.

• Enter the Payment Date and Date Received for the expense.

• Ensure to enter the correct Tax Code. Use 'Manual Tax Entry' for special cases.

• Select a single Expenditure Account or split the expense across multiple accounts.

• Link the expense to an existing Purchase Order if applicable.

• Add a Reference Number and a Memo for the expense.

• Click 'Save New' to save the completed expense.

You can link expenses to items in Hirepos to track related expenses. Follow these steps:

• In the Expense screen, expand the Purchase Order / Item section.

• Select an Item from the dropdown list.

• Save the new expense with all the required information.