Item Specific Dates (inc Adding/Swapping Items Mid-Hire)

In the hire industry, it is common for situations to arise where new items need to be added to an invoice mid-hire period or items need to be swapped out.

The Item Specific Date fields in Hirepos are essential if you have items with dispatch or return dates different from the rest of the job or need to swap items during a hire period.

To access these fields, click on 'Show Line Details' on the Sales Record screen. Once revealed, you can input specific dates for individual items, which will override the global date settings.

Remember to trigger autocalc manually after updating the dates to ensure accurate pricing.

If you need to swap out an item to another one midway through a hire period and wish to keep the same invoice without creating a new one, follow these steps:

1. Use the Item-Specific Dates to return the original item on the current On Hire Invoice.

2. After returning the original item, add the new item to the invoice and input a "Hired From" date that is 1 minute after the previous item.

3. If you want the item prices to reflect the new dates, manually trigger Autocalc after changing the Item-Specific Dates.

When you need to add a new hire item to an existing invoice mid-hire period and charge from a different date/time than the original "Hired From" date/time, follow these steps:

1. On your On Hire invoice, click the "Show Item Details" blue text located at the top-left above the item lines. This will expand the Invoice Lines to show all the item line-specific dates.

2. Click in the Code column on a new row, search for and select the new item.

3. Enter a "Hired From" date against the line item for the new item to indicate when it has been put on hire.

4. Optionally, click the "AutoCalc" link located at the bottom-right of the line items to show the Autocalc popup and re-calculate quantities if needed.