In the business world, effectively managing payment terms and due dates for invoices is essential for maintaining a healthy cash flow. This guide will provide you with a comprehensive overview of how to set up and manage payment terms, enabling the automatic calculation of due dates for your invoices based on specific criteria.

To setup payment terms:

1. Go to Setup > Preferences > Payment Terms, then click Setup Payment Terms.

2. Select an existing term or click + New Payment Terms.

3. Choose a Payment Due option—Days After EOM (End of Month) or Days After Invoice Date—and enter the Balance Due Days.

For best practice, set a global default term for cash customers and define specific terms for account customers.

To set up a global default payment term for your business, follow these steps:

1. Go to Setup > Preferences and select the Sales option.

2. Choose your default payment terms from the dropdown next to the Payment Terms field.

3. Click on Save Changes to apply the settings.

If you need to set up specific payment terms for individual customers, follow these steps:

1. Access Setup > Customers from the top menu.

2. Search for the customer you want to edit and click on their profile.

3. Under the Account / Payment Terms section, input the customer's payment terms.

4. Save the changes to update the customer's payment terms.

Additionally, you can update customers in bulk using the CSV exporter:

1. Export customers using Setup > Customers List > Options button > Export Customers CSV File.

2. Edit the Customers CSV File to remove all customer rows not required, and remove all columns except Customer Code (and name if required for reference) and the new payment term for each row.

3. Save the CSV file once all edits are complete.

4. Import the CSV file back into HirePOS using Setup > Customers List > Options button > Import Customers CSV File.

5. Ensure that you set the import mode to Update and match the Customer Code and Payment Terms columns.

It is important to note that if you assign a payment term to a particular customer, it will take precedence over any default payment terms set in Setup > Preferences.

By following these steps, you can streamline your invoicing process and ensure that payment due dates are calculated accurately based on your defined payment terms.