Finance Module

The Finance module in HirePOS is designed for businesses that offer customers scheduled repayment arrangements, such as weekly, fortnightly, monthly, or other recurring payment schedules.

It allows finance payment settings to be recorded against an invoice, including the loan term, repayment amount, payment frequency, and contract dates. Finance reports are also available to help monitor active finance arrangements and upcoming payments.

To enable the Finance module:

1. Go to Setup > Preferences > Modules.

2. Enable Finance.

3. Click Save Changes.

Once enabled, finance-related reports are available under Reports > Finance.

Finance payment settings are configured against individual invoices.

1. Create a new invoice or open an existing invoice.

2. From the invoice screen, go to Extras > Finance Settings.

3. Review and complete the finance payment details.

4. Click Save New when creating the settings, or Save Changes when updating existing settings.

The Finance Payment Settings screen includes the following options:

• Loan Amount (Inc) — The invoice total including tax. This is automatically populated from the invoice and cannot be edited here.

• Loan Amount (Ex) — The invoice subtotal excluding tax. This is also automatically populated and read-only.

• Loan Term (Months) — Select the length of the finance arrangement in months.

• Repayment Amount — Enter the amount the customer is expected to pay each payment interval.

• Start Date — The date the finance arrangement begins. For new finance settings, this may default from the invoice's estimated start date.

• Finish Date — The scheduled completion date of the finance arrangement.

• Payment Frequency Interval — Select Weekly, Monthly, or Annually.

• Payment Frequency Number — Controls how often the selected interval occurs. For example, select Weekly and enter 2 for a payment every two weeks.

• Extended Finish Date — If required, enter an extended completion date, such as when the finance arrangement has been extended beyond its original finish date.

You can also click Preview to save the finance settings and preview the associated Tax Invoice.

Example: For fortnightly repayments, set Payment Frequency Interval to Weekly and Payment Frequency Number to 2.

Depending on your HirePOS configuration and integrations, a Calculate button may appear beside the Repayment Amount. This can automatically calculate the repayment amount based on the invoice and selected loan term.

If this option is not configured for your account, enter the Repayment Amount manually.

Finance reports are available from Reports > Finance and can be used to monitor finance arrangements, expected repayments, and active invoices.

Available reports may include:

• Finance Payments Due (Week Ending) — View payments expected for the selected reporting period.

• Finance Open Invoices — View invoices with active finance arrangements.

The reports available may vary depending on your HirePOS setup.

The Finance module provides a way to manage scheduled customer repayments directly against HirePOS invoices. Configure the repayment schedule through Finance Settings on the invoice, then use the reports under Reports > Finance to monitor finance arrangements and payments.