Inserting an Image into Email Templates

When creating email templates, adding images or file links can enhance the visual appeal and effectiveness of your emails. This guide will walk you through the process of hosting images on the internet and inserting them into your email templates.

If you wish to include images in your email templates, you need to host the images on the internet first. Here are two common methods to host your images:

• On Your Website: If you have company logos or images already available on your website, you can easily get a link to the image. Simply right-click on the image and select "Copy image address." Alternatively, you can ask your IT person or webmaster for the URL to the image.

• Cloud Storage: If you do not have a website or cannot host images on your website, you can use cloud storage services like Google Drive, Microsoft OneDrive, Dropbox, or similar. Upload your image to the cloud storage and create a direct link to the image, ensuring that the file is set to allow public access.

For detailed instructions on obtaining a direct link to an image using cloud storage services, refer to the following external article: Direct Links Using Cloud Storage.

Once you have hosted your image and obtained the direct link, follow these steps to insert the image into your email template:

1. Go to Setup > Preferences > Email Templates/Settings in your email platform.

2. Click on the Insert dropdown in the template editor.

3. Select Image and paste the URL of your image into the Source field.

4. Resize the image as needed to fit your email template design.

By following these steps, you can easily add images to your email templates, making your emails more visually appealing and engaging for your recipients.