Reckon Accounts Hosted (Overview)

This document provides detailed instructions on how to set up Reckon Hosted integration in HirePOS for seamless accounting processes.

To activate the Reckon Hosted module in HirePOS, follow these steps:

1. From the Main Menu strip at the top, go to Setup > Preferences > Accounting Integration & Other API's.

2. Click the Accounting Integration menu option.

3. Change the option to Reckon Hosted.

4. Enter the Filename of your company file as shown in the Reckon Hosted portal.

5. Enter a Username and Password for the company file.

6. Click Save Changes.

Ensure that the Company in HirePOS matches the Customer Name in Reckon by following these steps:

1. Go to Customers > Customer Centre in the Reckon app.

2. Select the Name from the left panel.

3. Click the Edit Customer button on the top right.

4. Note the Customer Name field at the top of the edit screen.

Make sure the Item Code in HirePOS matches the Item Name/Number in Reckon by:

1. Going to Lists > Item List in the Reckon app.

2. Double-clicking an Item to edit.

3. Ensuring the Item Name/Number field matches the Item Code in the HirePOS Item details.

Key points to consider when setting up invoices:

• Customer: Required

• Invoice Date: Required

• Invoice Due Date: Calculated based on priority order.

• Customer PO, Reference, and Message fields are optional.

Ensure successful invoice exports by following these guidelines:

• Line items with a line total of $0 are ignored by Reckon.

• Avoid using invoices lines for 'messages'. Use the invoice message field instead.

Match the Tax Codes in your invoice with those in Reckon to ensure accuracy.

Export invoices to Reckon Hosted by:

1. Closing out of your company file in the Reckon Hosted website.

2. Clicking the Reckon option in HirePOS.

3. Selecting the relevant date range and choosing invoices to export.

4. Clicking the Reckon Transfer button to export the invoices.

After exporting, log out of the exporter to complete the process.

Address common error messages encountered during the integration:

Remove special characters from invoices and try again.

Ensure customer names match in both systems.

Set an Item Code on every line of the invoice.

Ensure HirePOS Item Codes correspond with Reckon Item Name/Number.

By following these steps and guidelines, you can successfully set up and utilize Reckon Hosted integration in HirePOS for efficient accounting processes.