Hire Stocktake

In HirePOS, conducting stocktakes for hire items differs from sales stocktakes as some items may be currently out on hire and not physically available in store for counting. This document provides a guide on how to complete a new stocktake for hire items, use barcodes for scanning, and finalize the stocktake process.

To initiate a new stocktake for hire items in HirePOS, follow these steps:

• Go to Setup > Item Related > Hire Stocktake.

• Click the New Stocktake button.

• Enter the number of items counted into the Stocktake Qty column.

• Take note of the Variance column, which highlights any discrepancies between the counted quantity and the expected quantity.

Unlike sales stocktakes, there is no need to commit the stock count figures for hire items. Click the Preview Hire Stocktake button at any time to review the hire stocktake report.

You can streamline the stocktaking process by scanning barcodes using the Scan barcodes button at the top of the screen. This method functions similarly to manual input but increments the stock count by one with each scan. It's important to note that unlike sales stocktakes, the quantity of hire items will not be automatically adjusted.

Since the quantity cannot be updated automatically during a hire stocktake, it is recommended to follow these steps to finalize the process:

• Click the Preview Hire Stocktake button and print out the report as a reference.

• Utilize the Stock Adjustments function at the top of the Setup > Items screen to add or remove stock as needed.

Using the Stock Adjustments tool not only allows for stock modifications but also provides an audit trail, unlike directly editing the quantity for hire in the item details.