Stock Adjustments (Overview)

Stock Adjustments in HirePOS allow for the modification of item quantities, keeping a record of stock changes for reference.

Stock adjustments are commonly made to either reduce or increase item quantities based on various scenarios:

• Reduction: Items may need to be decreased due to damage or theft.

• Increase: New items may be added to the inventory, such as newly purchased hire items.

The Stock Adjustments screen contains the following fields:

1. Adjustment Date

2. Item

3. Pre / Post

4. Adjustment Quantity

5. Reduce / Increase toggle

6. Reason and Adjustment Notes

7. Staff

If you have the Branches module enabled and branch stock control is in use, you can also select a Branch.

Note that when using the Branch field, the item must already be set up for the selected branch before adjustments can be made. If you are adding qty to a branch for the first time, set up this initial qty in the Item setup details rather than using a stock adjustment.

Additionally, for items that use stocktake quantities, the initial Last Stocktake Date and Last Stocktake Quantity must instead be set up for the branch before an adjustment can be made.

It's important to note that sales items are automatically adjusted when a Purchase Order is received, eliminating the need for manual adjustments in such cases.

The Pre/Post fields in the Stock Adjustments section are read-only and provide information on the current quantity of the item and the new quantity after the adjustment is applied.

When making a stock adjustment, it is recommended to enter a clear reason for the adjustment. This helps other staff members understand the purpose behind the adjustment entry.

After a stock adjustment has been applied it cannot be modified, with the exception of the Reason and Adjustment Notes fields. If the quantity adjustment itself is incorrect, either delete the invalid stock adjustment and create a new valid one in its place, or create an additional stock adjustment to correct the quantity.