Setup a Fuel/Diesel Item

In your hire business, tracking fuel or diesel charges for customers is essential. This guide will walk you through creating and using a "Fuel/Diesel" item in Hirepos to streamline this process.

To create the "Fuel/Diesel" item in Hirepos, follow these steps:

• Go to Setup > Items and click +New Item.

• Name the item appropriately and set the Item Type to Misc (or similar).

• Consider adding it to a category if you have multiple types of fuel charges.

• Expand the Configuration section and tick the Non-Stock checkbox (this means stock levels won't be tracked).

• Go to the Rates/Prices tab and select the Each unit while setting a price per unit of fuel/diesel.

• Save Changes.

Once you have created the "Fuel/Diesel" item, you can use it in your contracts. Here's how:

• You can manually add the fuel/diesel item to contracts.

• To streamline the process, add the item as a companion to the hire item. This will prompt you to add fuel automatically when the hire item is added to the contract.

• You can set the Default Qty of the companion to 0 and adjust the fuel used upon return of the hire, or set a standard "allowance" as the Default Qty and reduce it as needed on the contract.

By following these steps, you can efficiently manage fuel/diesel charges in Hirepos, ensuring accurate tracking and invoicing for your hire business.