Setup a Fuel/Diesel Item
In your hire business, tracking fuel or diesel charges for customers is essential. This guide will walk you through creating and using a "Fuel/Diesel" item in Hirepos to streamline this process.
Creating the "Fuel/Diesel" Item
To create the "Fuel/Diesel" item in Hirepos, follow these steps:
Go to Setup > Items and click +New Item.
Name the item appropriately and set the Item Type to Misc (or similar).
Consider adding it to a category if you have multiple types of fuel charges.
Expand the Configuration section and tick the Non-Stock checkbox (this means stock levels won't be tracked).
Go to the Rates/Prices tab and select the Each unit while setting a price per unit of fuel/diesel.
Save Changes.
Using the Fuel/Diesel Item
Once you have created the "Fuel/Diesel" item, you can use it in your contracts. Here's how:
You can manually add the fuel/diesel item to contracts.
To streamline the process, add the item as a companion to the hire item. This will prompt you to add fuel automatically when the hire item is added to the contract.
You can set the Default Qty of the companion to 0 and adjust the fuel used upon return of the hire, or set a standard "allowance" as the Default Qty and reduce it as needed on the contract.
By following these steps, you can efficiently manage fuel/diesel charges in Hirepos, ensuring accurate tracking and invoicing for your hire business.