Purchase/Disposal tab

This document provides a comprehensive guide on managing purchases and disposals within HirePOS, focusing on key elements such as purchase details, disposal information, cost/profit analysis, and reporting functionalities.

The Purchase/Disposal tab in HirePOS encompasses all aspects related to the purchase and disposal of items. Key components include:

• Purchase Date: The date when the item was acquired, essential for generating various reports like Cost/Profit and Hire item utilization.

• Cost Prices Ex/Inc, Tax: Reflects the prices paid for the item, crucial for Purchase orders and consumable sales items.

• Landed Cost: Represents the total expenses associated with shipping a product, particularly for items shipped internationally.

• Disposal Date: Marks the date when the item was disposed of or sold, impacting Cost/Profit reports.

• Price Sold: The selling price of the item, utilized in Cost/Profit analysis.

• Monthly Repayment Amount: Indicates the monthly payment amount in addition to the cost price, used in Cost/Profit reports.

• Finance Start Date: Commencement date of monthly repayments, crucial for cost/profit calculations.

• Finance Finish Date: Marks the end date of monthly repayments, influencing the total payment calculation.

Within the Item setup details screen, the Purchase/Disposal tab includes fields for recording disposal dates. Once an item is disposed of, it is excluded from invoices and sales records. Disposed items are marked with a red "Disposed" badge and can be viewed in the Items list and Global Search. To access a list of all disposed items, navigate to Reports > Items > Disposed Items for export options.

Hire items are typically disposed of through sales, damage, or theft. Detailed attributes need to be recorded during the disposal process. Refer to the Hire Item Disposal Article for further information.

The Cost/Profit feature enables users to calculate mark-ups on invoices, providing Gross Profit Percentage margins. Reports can be generated to summarize cost/profit figures over specific date ranges.

The Cost/Profit Calculator, accessible via the Extras menu, allows adjustments to cost prices and revenue. For sales items, the Use Current Costs button retrieves initial costs for adjustments. Ensure accurate cost entries to reflect profit margins correctly.

When setting up sales items, defining both Cost Price and Landed Cost options is available. The system prioritizes Landed Cost over Cost Price for calculations, ensuring accurate profit assessments.

Various reports under Reports > Cost/Profit provide insights into profit margins, including Quotes analysis. Reports on Gross Profit Margins for sales items are also available. Ensure accurate data entry for precise reporting.

Note: Sales item costs are automatically sourced from the Purchase/Disposal tab if not specified in the Cost/Profit Calculator.