Converting Exported Purchase Orders to Bills in MYOB Business

HirePOS exports received Purchase Orders to MYOB so the purchasing detail is available when the supplier invoice arrives.

The exported information can include item descriptions, quantities received, pricing, and delivery references.

MYOB's current Purchase Orders workflow converts a selected Purchase Order into a bill. If a supplier invoice covers multiple Purchase Orders, review how those orders should be recorded with your bookkeeper or accountant rather than assuming MYOB has combined them automatically.

Confirm that:

• the goods have been received in HirePOS;

• the relevant received Purchase Order or version has been exported to MYOB; and

• the supplier invoice details are available.

For information about exporting received orders, see MYOB - Export Purchase Orders.

The exact labels may vary as MYOB updates its interface, but the current process is:

1. In MYOB Business, go to Purchases > Purchase Orders.

2. Select the supplier.

3. Open the required Purchase Order.

4. Click Convert to Bill.

5. Enter or confirm the Supplier Invoice Number.

6. Review the quantities, values, tax treatment, and other bill details.

7. Save the bill.

If one supplier invoice covers more than one Purchase Order, review how the converted bills should be recorded with your bookkeeper or accountant. Do not assume that MYOB Business has automatically combined the orders.

For more information about the current MYOB process, see Purchase orders.