Clock On / Off

The Clock On/Off page allows staff to record their working day in HirePOS, including clock-on, lunch and clock-off times. Staff can also add shift notes for managers to review during timesheet reconciliation.

Go to HR > Clock On/Off.

Your HirePOS user account must be linked to an active Staff record with a matching email address. If no matching Staff record is found, you will be prompted to contact an administrator.

At the start of your shift, click Clock On. Your start time is recorded automatically and the Work time counter begins.

When starting lunch, click Start Lunch. The Lunch break counter begins and your status changes to On lunch break.

When you return, click Finish Lunch. Your lunch duration is recorded and you are clocked back on.

You must finish your lunch break before you can clock off.

At the end of your shift:

1. Click Clock Off.

2. Confirm that you have finished work.

Your clock-off time is recorded immediately. HirePOS calculates your work time from your clock-on and clock-off times, less your recorded lunch break.

The completed shift is then available for timesheet review.

If you have already completed a shift that day and need to start another, click Clock On Again. A new clock record is created for the additional shift.

Use Shift Notes to record information your manager may need, such as late starts, early finishes, missed breaks, travel, or other payroll details.

Click Save Notes to save your notes without changing your clock status.

Notes can be updated until the shift is approved. Once approved, the shift becomes read-only.

If your manager has added Manager Comments, these are also displayed on the page as read-only.

The Current Shift section displays your:

• Clock On time

• Lunch Start and Finish times

• Clock Off time

• Work time

• Lunch break duration

• Current shift status

Your status may display as Not clocked on, Clocked on, On lunch break, or Shift complete.

If a shift remains open from a previous day, HirePOS displays a warning. Check the recorded time and add a Shift Note if your manager needs to correct it.

The Recent Shifts section displays your seven most recent clock records, including the date, clock-on/off times, lunch duration, work time, and status.

Statuses include:

• Active — shift in progress

• Pending — shift completed and awaiting review

• Approved — shift approved and read-only

Click View Timesheets to open your Timesheets.

Can't use Clock On/Off?
Ask an administrator to confirm that your HirePOS user email matches an active Staff record.

Can't clock off?
If you are on lunch, click Finish Lunch first.

Forgot to clock off or recorded an incorrect time?
Add a Shift Note explaining what happened so your manager can review it during timesheet reconciliation.