The Budget screen in HirePOS allows you to set monthly income and expense budgets and compare them with your actual financial results throughout the financial year.

The screen provides a month-by-month view from July to June, with separate Bgt$ (Budget) and Act$ (Actual) columns.

From the main menu, go to Expenses > Budget.

At the top of the Budget screen, select:

• This FY to view and edit the current financial year.

• Next FY to prepare the budget for the next financial year.

HirePOS uses a financial year running from 1 July to 30 June.

The Budget is divided into income and expense categories.

Income includes:

• Sales Income

• Other Income

Enter the amount you expect to receive for each month in the Bgt$ column. The corresponding Act$ column displays the actual income recorded in HirePOS.

Expense rows are based on the Expense Types configured in HirePOS and are grouped by their account type, such as Operational, Capital, or Personal/Drawings.

Enter the expected expense against each relevant month. The Act$ columns show actual paid expenses recorded against those Expense Types.

Click a monthly Bgt$ cell and enter the expected amount.

When you leave the cell, HirePOS automatically saves the changed budget value and recalculates the relevant totals.

You can also use the arrow keys to move between budget cells, making it easier to enter multiple monthly amounts.

The top of the screen provides an overall summary for the selected financial year, including:

• Total Income

• Total Expenses

• Difference

These figures are also calculated for each month. The Difference represents Total Income minus Total Expenses. A negative difference is highlighted to make it easier to identify periods where expenses exceed income.

Select Autofill to automatically populate any empty budget amounts with the corresponding actual amounts.

HirePOS displays a confirmation before proceeding. Existing budget amounts are not described by the screen as being replaced; the Autofill prompt specifically applies to empty budget amounts.

This can be useful when creating a budget based on your existing financial performance.

Actual figures are calculated automatically from financial transactions recorded in HirePOS. Sales and other income are based on recorded payments, while expense actuals are based on paid expenses assigned to the relevant Expense Types.
Actual values are for comparison and cannot be edited directly from the Budget screen.