Mobile Timesheets
This article assumes you are familiar with, and currently use, the Crew management module.
Timesheet details can be entered by staff via the Mobile Timesheets web app.
How to send the timesheet web app link to staff
For a staff member to enter timesheet details on their mobile phone, they will click a unique link that you send to them via SMS. Once they have the link there is no need to send them the link again. They can either re-open the link from the original SMS or bookmark the link for future use.
- Firstly, you must ensure the staff member has a PIN/Password, as this will be required to access the timesheets web app.
From the main menu strip at the top, go to Setup > Staff, and click the staff member to edit. - Enter a PIN or Password in the PIN/Password field.
- Scroll towards the bottom then click 'Save Changes'.
- From the main menu strip at the top, go to HR > Calendar.
- Click the 'eye' icon button to the left of the Staff/Crew name.
- Click the 'SMS Agenda & Timesheet Entry link' button.
This will open the SMS screen, with the unique Timesheeet URL link in the message.
(Note: You can copy/paste the link to an email if you like, but sending via SMS is most convenient).
How to use the mobile timesheets web app
- Staff/Crew click on the URL link sent, which opens the app in their web browser.
- Staff/Crew enter their PIN/Password to proceed.
- Any jobs starting on the current day OR any jobs that do not have a Finish Date entered are shown.
- Staff/Crew click the red Timesheet Entry button to view and edit the timesheet entry details.
- Start Date, Finish Date, Break Minutes, and Notes can be entered, and staff/crew can sign at the bottom.
- Click Save when done.
- When saving, the staff/crew may be prompted to allow their geolocation. They must accept this, as a timesheet cannot be submitted without the geolocation coordinates.
Once the timesheet entry is completed (Finish Date populated), the completed timesheet details will appear in HR > Timesheets back in the main HirePOS v5 web app.